EXECUTIVE ASSISTANT TO HUMAN RESOURCES
- Employer
- Essex Westford School District
- Location
- Essex Junction, VT, US
- Salary
- Competitive
- Posted
- Oct 18, 2019
- Ref
- 3187671
- Job Category
- Administrator, Human Resources, Support Staff, Secretarial / Clerical
We are now accepting applications for an Executive Assistant position to serve our Human Resource functions. The Executive Assistant to Human Resources will assist the Human Resource Director by coordinating and performing a variety of project management and executive assistant duties and support functions. The position shall assist in maintaining a professional, friendly, positive and respectful work atmosphere by coordinating and providing a full range of administrative functions for the Human Resource Department.
The Executive Assistant to Human Resources will work alongside the Human Resource Director and in collaboration with other Human Resource and Payroll staff, and district, departmental, and school-based leaders. The position facilitates and manages support for one-time and ongoing Human Resource related projects and manages tasks/resources as directed by the Human Resource Director. The Executive Assistant to Human Resources ensures timely and appropriate support and response regarding Human Resource initiatives, directives and projects as initiated by the Human Resource Director or other Human Resource Staff.
We are seeking candidates with the following qualifications:
- Proficient technology skills. Able to effectively and efficiently use database programs, web applications, spreadsheets and data tools, and word processing programs. Experience with Google Suite preferred. Ability to seek out resources to solve problems and continuously expand learning and competency
- Project management experience highly desired.
- Experience facilitating presentations and adult learning in a dynamic and proactive manner across multiple job levels in an organization.
- Demonstrated ability to use discretion and independent judgement.
- Excellent written and oral communication skills.
- Excellent interpersonal skills.
- High accuracy & attention to detail.
- Good general understanding of public education organizational and governance structures desirable.
- Understands the importance of establishing relationships and creating a maintaining a strong network both within and outside the organization.
- Proven ability to work effectively without specific direction, and with minimal supervision.
- Great interpersonal skills; ability to work cooperatively and effectively with teachers, administrators, support staff and other internal and external constituents.
- Strong organizational skills.
- Has a personal drive to succeed.
- Proven ability to effectively problem solve and handle complaints or concerns.
The successful candidate will have the ability to:
- Establish and maintain effective working relationships with employees at every level of the organization
- Gather and analyze data, draw conclusions, identify alternative solutions, project consequences of proposed actions, and implement recommendations
- Marshal resources
- Influence others to work together towards common goals through building trust and being transparent
- Make independent decisions with decisiveness
- Present views in a clear and compelling manner and develop trust and influence as a thought leader with a broad relationship base
- Identify and analyze organizational needs
- Work effectively in a diverse work group and respects and values multiple perspectives and opinions
- Work independently, as well as, a member of a team
- Meet deadlines without compromising project quality and/or implementation and fidelity
- Work under pressure and flexible in adapting and responding to changing situations
- Manage multiple conflicting priorities
- Work with external vendors and negotiate outcomes
For a complete list of job responsibilities and additional qualifications, Click here for a copy of the job descriptions.
EWSD is committed to building a culturally diverse and inclusive environment. Successful candidates must be committed to working effectively with diverse community populations and expected to strengthen such capacity if hired. If you are committed to our District's vision and believe you have what it takes to succeed in this position but do not meet all qualifications listed above, you are still encouraged to apply.
Position pays $20.00 to $25.00/hour depending on experience. Excellent benefits package available including family medical and dental insurance; 30K term life insurance; professional development funds; retirement plan with up to 6% employer contribution; and paid vacation and other leaves.
Reference Check Requirements - Candidates who pass the initial application screening will be sent an email with a link to enter your references: 5 total of which at least 2 must be from your most recent managers/supervisors. If you are a recent graduate, teachers, professors and instructors may qualify as manager references. This process should be completed within 24 hours of receiving the email. Once your references are entered, they will receive an email with the web link to complete the reference. Please be sure to gather the necessary contact information (contact phone number(s) and email address) for your references after you submit your application to avoid any unnecessary delays. It is also a good idea to contact your reference to let them know what to expect so they will watch for the web link via email.
Click Here for more information about the Essex Westford School District and our schools.
For consideration, please apply electronically through www.schoolspring.com.
Position Type: Full-time
Positions Available: 1
Welcome to Essex Westford School District!
In 2017 three vibrant communities unified to provide enhanced and expanded educational options for all students, with the idea that we are better together. In the Essex Westford School District, we are designing opportunities that meet the unique needs of all our learners.
As one of the largest school districts in the state of Vermont, approximately 4,500 students from preschool through 12th grade walk through our doors each day, eager to take advantage of the resources provided by our supportive communities.
Every student is supported by highly qualified and caring educational leaders, educators, and staff who strive to make our schools a place where everyone belongs, feels safe, and is respected.
Learning happens here ... students are challenged by a rigorous, well-balanced, proficiency-based curriculum and supported by our dedicated teachers and staff, who believe in and are passionate about what they do.
Our staff are more than just employees, they are our neighbors as well. Nearly 50% of our staff live in one of the three communities that they support.
Job Requirements PLEASE NOTE: The District conducts thorough screenings of all applicants being recommended for hire, which may include contacting references not listed on your schoolspring application. Selected individuals shall also be subject to a criminal records background checks, and child and adult abuse registry checks. Any offer of employment shall be contingent upon acceptable results of these checks at the sole discretion of the Superintendent or his/her designee. Click Here for additional background check information.
Bachelor degree preferred Citizenship, residency or work VISA in United States required
Application Instructions Please answer the questions below relative to your candidacy for this position:
Application Questions This employer has requested that all applicants answer the following questions. It is highly recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page. 1. Are you under contract or do you have a letter of intent from another school district or supervisory union that would conflict with this posted position?
Multiple Choice / Single Answer
- Yes
- No
2. Do we have your permission to contact all references, employers, educational institutions, and other individuals who may have knowledge of your employment and/or other pertinent information regarding your candidacy for this position?
Yes/No
3. Please review the job description and answer the following question (a link to the job description has been provided in the posting): Are you able to complete the requirements of the job with or without accommodation?
Yes/No
4. Describe what motivates you to do your best work and what personal strengths you bring to the job.
Long Essay (Answer limited to 4000 characters, including spaces)
5. When given a new project or challenge, how do you approach it - the learning, research, and ultimately the work?
Long Essay (Answer limited to 4000 characters, including spaces)
Contact Information Deb Anderson, Human Resource Director
Essex Westford School District
51 Park St.
Essex Jct., Vermont 05452
Phone: 802-879-5579
Fax: 802-878-1370
Email: danderson@ewsd.org
The Executive Assistant to Human Resources will work alongside the Human Resource Director and in collaboration with other Human Resource and Payroll staff, and district, departmental, and school-based leaders. The position facilitates and manages support for one-time and ongoing Human Resource related projects and manages tasks/resources as directed by the Human Resource Director. The Executive Assistant to Human Resources ensures timely and appropriate support and response regarding Human Resource initiatives, directives and projects as initiated by the Human Resource Director or other Human Resource Staff.
We are seeking candidates with the following qualifications:
- Proficient technology skills. Able to effectively and efficiently use database programs, web applications, spreadsheets and data tools, and word processing programs. Experience with Google Suite preferred. Ability to seek out resources to solve problems and continuously expand learning and competency
- Project management experience highly desired.
- Experience facilitating presentations and adult learning in a dynamic and proactive manner across multiple job levels in an organization.
- Demonstrated ability to use discretion and independent judgement.
- Excellent written and oral communication skills.
- Excellent interpersonal skills.
- High accuracy & attention to detail.
- Good general understanding of public education organizational and governance structures desirable.
- Understands the importance of establishing relationships and creating a maintaining a strong network both within and outside the organization.
- Proven ability to work effectively without specific direction, and with minimal supervision.
- Great interpersonal skills; ability to work cooperatively and effectively with teachers, administrators, support staff and other internal and external constituents.
- Strong organizational skills.
- Has a personal drive to succeed.
- Proven ability to effectively problem solve and handle complaints or concerns.
The successful candidate will have the ability to:
- Establish and maintain effective working relationships with employees at every level of the organization
- Gather and analyze data, draw conclusions, identify alternative solutions, project consequences of proposed actions, and implement recommendations
- Marshal resources
- Influence others to work together towards common goals through building trust and being transparent
- Make independent decisions with decisiveness
- Present views in a clear and compelling manner and develop trust and influence as a thought leader with a broad relationship base
- Identify and analyze organizational needs
- Work effectively in a diverse work group and respects and values multiple perspectives and opinions
- Work independently, as well as, a member of a team
- Meet deadlines without compromising project quality and/or implementation and fidelity
- Work under pressure and flexible in adapting and responding to changing situations
- Manage multiple conflicting priorities
- Work with external vendors and negotiate outcomes
For a complete list of job responsibilities and additional qualifications, Click here for a copy of the job descriptions.
EWSD is committed to building a culturally diverse and inclusive environment. Successful candidates must be committed to working effectively with diverse community populations and expected to strengthen such capacity if hired. If you are committed to our District's vision and believe you have what it takes to succeed in this position but do not meet all qualifications listed above, you are still encouraged to apply.
Position pays $20.00 to $25.00/hour depending on experience. Excellent benefits package available including family medical and dental insurance; 30K term life insurance; professional development funds; retirement plan with up to 6% employer contribution; and paid vacation and other leaves.
Reference Check Requirements - Candidates who pass the initial application screening will be sent an email with a link to enter your references: 5 total of which at least 2 must be from your most recent managers/supervisors. If you are a recent graduate, teachers, professors and instructors may qualify as manager references. This process should be completed within 24 hours of receiving the email. Once your references are entered, they will receive an email with the web link to complete the reference. Please be sure to gather the necessary contact information (contact phone number(s) and email address) for your references after you submit your application to avoid any unnecessary delays. It is also a good idea to contact your reference to let them know what to expect so they will watch for the web link via email.
Click Here for more information about the Essex Westford School District and our schools.
For consideration, please apply electronically through www.schoolspring.com.
Position Type: Full-time
Positions Available: 1
Welcome to Essex Westford School District!
In 2017 three vibrant communities unified to provide enhanced and expanded educational options for all students, with the idea that we are better together. In the Essex Westford School District, we are designing opportunities that meet the unique needs of all our learners.
As one of the largest school districts in the state of Vermont, approximately 4,500 students from preschool through 12th grade walk through our doors each day, eager to take advantage of the resources provided by our supportive communities.
Every student is supported by highly qualified and caring educational leaders, educators, and staff who strive to make our schools a place where everyone belongs, feels safe, and is respected.
Learning happens here ... students are challenged by a rigorous, well-balanced, proficiency-based curriculum and supported by our dedicated teachers and staff, who believe in and are passionate about what they do.
Our staff are more than just employees, they are our neighbors as well. Nearly 50% of our staff live in one of the three communities that they support.
Job Requirements PLEASE NOTE: The District conducts thorough screenings of all applicants being recommended for hire, which may include contacting references not listed on your schoolspring application. Selected individuals shall also be subject to a criminal records background checks, and child and adult abuse registry checks. Any offer of employment shall be contingent upon acceptable results of these checks at the sole discretion of the Superintendent or his/her designee. Click Here for additional background check information.
Application Instructions Please answer the questions below relative to your candidacy for this position:
Application Questions This employer has requested that all applicants answer the following questions. It is highly recommended that you type any essays in a word processing program, save them, and then paste them on the proceeding job application page. 1. Are you under contract or do you have a letter of intent from another school district or supervisory union that would conflict with this posted position?
Multiple Choice / Single Answer
- Yes
- No
2. Do we have your permission to contact all references, employers, educational institutions, and other individuals who may have knowledge of your employment and/or other pertinent information regarding your candidacy for this position?
Yes/No
3. Please review the job description and answer the following question (a link to the job description has been provided in the posting): Are you able to complete the requirements of the job with or without accommodation?
Yes/No
4. Describe what motivates you to do your best work and what personal strengths you bring to the job.
Long Essay (Answer limited to 4000 characters, including spaces)
5. When given a new project or challenge, how do you approach it - the learning, research, and ultimately the work?
Long Essay (Answer limited to 4000 characters, including spaces)
Contact Information Deb Anderson, Human Resource Director
Essex Westford School District
51 Park St.
Essex Jct., Vermont 05452
Phone: 802-879-5579
Fax: 802-878-1370
Email: danderson@ewsd.org