19 - Educational Secretary - High School Data 410

Position Type:
Secretarial/Clerical/ HS Data Secretary 410

Date Posted:
10/15/2019

Location:
South High School

Closing Date:
10/22/2019

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Job Title: Educational Secretary – High School Data
Work Year: 65 days (10Months)
Department: Secondary Education
Reports To: High School Principal
Salary Range: Educational Secretary Salary Schedule – Pay Grade 410
Benefits: Fringe benefits based on PESPA Negotiated Agreement
Status: FLSA Status: Non-Exempt

SUMMARY OF FUNCTIONS: The purpose of the High School Data Secretary is to perform secretarial tasks and administrative assistance to principal and school staff to ensure the successful operation of programs within the school.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED:

• High School Diploma or equivalent
• Three (3) years of secretarial/clerical experience
• Typing certificate at the rate of 40 W.P.M.
• Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
• Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary

PREFERRED:

• Previous experience in high school office
• Previous experience with/knowledge of Infinite Campus
• Previous clerical experience in Pueblo School District 60
• Spanish speaking skills

SKILLS AND KNOWLEDGE:

• Previous experience with budgets, purchase orders, work/service orders, and/or printing orders
• Previous experience with Windows-based computer systems, Infinite Campus, electronic mail, requisitioning, purchase orders, service requests, and other computerized processes
• Ability to work under high pressure with a multitude of on-going tasks and last-minute deadlines and changes with minimal errors
• Ability to prioritize, plan, organize, and work effectively, using independent judgment to complete assignments and meet timelines
• Ability to relate well with District staff and the public and to understand their requests and needs and to respond to such requests in a professional and timely manner
• Ability to make independent decisions in accordance with established policies and procedures
• Ability to create and maintain a system for managing and maintaining large amounts of complex information
• Superior telephone skills/etiquette with a strong customer orientation toward staff, students, parents, outside agencies, and the community.
• Ability to establish and maintain a professional/effective working relationship with building staff, administrators, parents, students, city/county officials, and other community members
• Possess an excellent work attitude and the ability and willingness to take ownership/responsibility for project completion; demonstrated ability to provide initiative in reaching organizational goals
• Ability to maintain strict confidentiality in all aspects of assignments
• Ability to coordinate daily activities and schedule with little supervision
• Ability to be flexible and adaptable in a variety of situations
• Ability to remain calm under trying circumstances
• Ability to work with frequent interruptions
• Excellent proofing skills; knowledge of English, proper grammar, style, syntax, spelling, and punctuation
• Ability to set up and coordinate conferences, training sessions, workshops, and meetings

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: The following statements of duties and responsibilities are intended to describe the general nature and level or work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. This organization believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the District's/department's goals. Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors.

• Enter basic information and maintain current data on all students
• Maintain an accurate student reference listing
• Maintain accurate weekly membership report including "adds" and "drops" for state reports
• Perform all duties related to "no show" students including but not limited to: delete "no show" student schedules, compile list of "no show" students for Department of Student Records and Reporting, and adjust class size tallies
• Compile and maintain data for the official pupil count and assist the state audit
• Maintain other students data and prepare related reports
• Enter scheduling data including course descriptions, rooms, teachers, options, master schedule (student course request)
• Set up forms for proper procedure to be used by teaching in aiding first day enrollment and alphabetize enrollment cards
• Process and print all requests for new schedules and schedule changes
• Verify class rosters with teachers for verification of student enrollment
• Make necessary grade entries and changes of grades including APEX grades
• Enter and update all student transcripts
• Maintain accurate class rank and G.P.A.
• Obtain eligibility data, waivers, and counselor credits reports
• Process and print all reports necessary for grading purposes
• Assist with track and filing student cumulative records, immunization records, etc
• Compile and submit free and reduced lunch applications to Nutrition Services as required
• Request and print all other reports available
• Adapt to changes and assume additional duties resulting from computerization of state audit, scheduling, grades, and transcripts
• Be alert of changes made by data processing on computer menus
• Assist with office duties as assigned by Principal/Assistant Principal
• Assist with promoting the health and safety of students

NON-ESSENTIAL DUTIES:

• Perform any and all other duties as assigned by the High School Administration

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle or feel. The work requires the use of telephone and using fingers to operate computer keyboards. The employee is continually hearing and speaking to exchange information. The employee is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

In an 8-hour workday, this job requires:
R – Rarely (Less than .5 hr per day) O – Occasionally (.5 – 2.5 hrs per day)
F – Frequently (2.5 – 5.5 hrs per day) C – Continually (5.5-8 hrs per day)
NA – Not Applicable
Physical Requirements Sitting Continually Stationary Standing Occasionally Walking (level surface) Frequently Walking (uneven surface) Occasionally Crawling Not Applicable Crouching (bend at knees) Occasionally Stooping (bend at waist) Occasionally Twisting (knees/waist/neck) Occasionally Turn/Pivot Occasionally Climbing (stairs) Rarely Climbing (ladder) Rarely Reaching overhead Frequently Reaching extension Frequently Repetitive use arms Frequently Repetitive use wrists Frequently Repetitive use hands grasping Frequently Repetitive use hands squeezing Occasionally Fine manipulation Continually Using foot control Not Applicable *Pushing/Pulling
Maximum weight: 50 lbs. Occasionally Lifting
Maximum weight: 50 lbs. Occasionally Carrying
Maximum weight: 50 lbs. Occasionally
WORKING CONDITIONS: The noise level in the work environment is usually moderate. The work is performed in a typical office environment.

Application Procedure:
Apply online

Pueblo City Schools seeks to comply with state and/or federal law prohibiting discrimination in employment on the basis of race, creed, color, religion, national origin, ancestry, sexual orientation, sex(gender), age, genetic information, or disabilities in admission or access to, or treatment of employment in its educational programs or activities. Inquiries regarding Pueblo City Schools' compliance may be referred to the Equal opportunity/Affirmative Action Compliance Officer for Pueblo City Schools, 315 West 11th St., Pueblo, CO 81003 (719) 549-7162.

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