Coordinator, Data & Projects

Job Title: Coordinator, Data & Projects
Date Posted: 10/15/2019
Job Function: Other
Grade Level: High School
Job Type: Full-Time
Start Date:

ABOUT CESAR CHAVEZ PCS FOR PUBLIC POLICY
Chavez Parkside is a public policy, college preparatory charter high school in Ward 7. An anchor in the Parkside/Kenilworth community, our school has 500 students in grades 8-12. Chavez Parkside students achieved over 5 million dollars in scholarship and a 100% college acceptance rate. Parkside has a first-rate athletics program with champion basketball, volleyball, track and cheer-leading teams. And we have over 50 community partners hosting students in the fellowship program. Chavez Parkside serves a high needs population of students and is committed to giving them the resources and support they need to be successful in college and in life.

To learn more about Cesar Chavez PCS for Public Policy, visit chavezschools.org.

POSITION SUMMARY
The Coordinator of Data & Projects ensures the student information system (SIS) and educational platforms contains high quality, accurate, timely, and longitudinal student information. S/he will collaborate with school leaders to ensure that the school's data management is responsive to the needs of all stakeholders. S/he will also support with student enrollment, IT management and other special projects as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Data Management

• Responsible for the management of student data contained in the SIS (PowerSchool)
• Responsible for the accuracy of student data that flow from SIS to OSSE and PCSB
• Supports with the completion, accuracy, and timely submission of all high stakes data and compliance submission and verification projects
• Ensure dissemination of records to families, schools, oversight bodies or government agencies are accurate and compliant with deadlines
• Coordinate regularly with SPED, ELL, and assessment personnel to ensure student data are accurate in all applicable systems and rosters, discrepancies and errors are being resolved
• Manage data transfers and data maintenance in all enrollment and registration systems

Information System Management & Curricular Platforms

• Manage the creation of the master schedule in conjunction with Instructional Leadership and Counseling teams; ensure the schedule meets the needs of credit completion for all students to be on track for graduation
• Coordinate with and support all Chavez SIS users including timely response to requests for support
• Responsible for creation and maintenance of required and requested templates and reports, including communication, progress report, and report card templates
• Coordinate with educational and student behavioral platforms including Clever, LiveSchool and others to set up beginning of year syncing, ensuring students and staff have access to the appropriate portals
• Work with IT vendor to create and monitor student email addresses and support with student password resets

Additional Responsibilities

• Support with the creation of the re-enrollment timeline, processes and systems, coordinating with key school staff as needed
• Collaborate with the Director of Student Life and Family & Community Engagement on the new student enrollment timeline, processes, and outcomes
• Report regularly to the Senior Leadership Team on enrollment data, benchmarks, and outcomes
• Support the leadership team in preparing for and administering test schedules
• Manage the school's website including regular updates and maintenance as needed
• Draft office documents such as letters, reports, flyers, robocall messages, and presentations as needed
• Performs clerical tasks such as filing, typing, photocopying, collating, and distributing materials
• Liaise with the school IT vendor to ensure students and staff have access to the technology and platforms required for academic success
• Assist with managing the inventory of supplies to support the academic program
• Complete special projects at the request of the school's leadership team

QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

• Bachelor's Degree in a related field, one to three years working experience in a school setting
• Knowledge of student information systems preferred, ideally PowerSchool
• Experience in data collection, analysis, interpretation, and reporting
• Strong written and verbal communication skills, attention to detail, ability to maintain confidential information, and willingness to learn
• Excellent organizational skills, ability to work under pressure and to meet established timelines and deadlines; strong follow-through and ability to efficiently execute complex tasks
• Strong proactive approach to problems and issue resolution; identifies issues, inconsistencies and improvements timely and independently
• Ability to work independently with little direct supervision and as part of a team

ADA SPECIFICATIONS: This position will be based at the Chavez Parkside campus. While performing the duties of this job, the employee is regularly required to move about the building. In addition, travel to other sites could be required, frequency to depend on the needs of the school and position. The employee is regularly required to speak audibly, see, listen actively, and use hands to handle objects while performing the duties of this job. This position requires the ability to use standard office equipment such as computers, phones, and filing cabinets. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AAP/EEO Statement: Chavez Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Chavez Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Disclaimer: This job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Chavez Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chavez Schools' employees to perform their job duties may result in discipline up to and including discharge.