Project Coordinator
- Employer
- Children's Literacy Initiative
- Location
- Philadelphia, PA, United States
- Salary
- Competitive
- Posted
- Sep 20, 2019
- Ref
- 1053
- Contact
- Project Coordinator
- Job Category
- Product, Services & Policy, Project Manager
Employment type: Full-time
Classification: Non-Exempt
Location(s): Philadelphia
About Children's Literacy Initiative:
Children's Literacy Initiative (CLI)is a 501(c)(3) non-profit working with Pre-K through 5th grade teachers to improve early literacy instruction so that children become powerful readers, writers, and thinkers.
Our goal is to close the literacy achievement gap between disadvantaged children and their more affluent peers. CLI's proven theory of action shows that when teachers receive the right combination and intensity of training and coaching, they can become exemplary instructors who make an impact in helping children achieve. Our workshops and institutes build teachers' understanding of literacy as well as the art and science of teaching children how to read and write. By focusing on professional skills that improve over time and are not lost when administrations, buildings, or curricula change, CLI helps create a sustainable, district-wide culture of literacy that introduces students to the joys of reading, writing, and life-long learning.
Who We Are Looking For
CLI is seeking a Project Coordinator. This position will support services and events and requires the willingness to travel, if needed. It is a great opportunity to develop communication, organization, data and project delivery skill-sets, while enjoying the benefits and culture of an established and mission-driven nonprofit.
Responsibilities
The statements below describe the general scope of work performed in this role. Other duties may be assigned
•Provide administrative support to Operations team & Regional Manager, including: filing, making copies, answering main phone line, supply management, sending materials, calendar management, preparing expense reports, coordinating literacy material orders and special projects as requested.
•Maintain accurate project data, including: timely, accurate database updates, document management, entering contact and project details into Salesforce and checking for timesheet and invoice accuracy.
•Support for on & off-site events, including: arriving early/staying late to ensure successful start/completion, monitoring in-progress events and responding to presenter and participant needs, confirming participants, ordering/setting-up refreshments, distributing event materials and logistical information to attendees, accurately collecting and inputting event details into Salesforce, adding events to company calendar, managing event registration/participant check-in, booking event space and required technology, collecting and summarizing survey data and physical event set-up (arranging chairs, buffet tables, food orders, materials, etc.).
•Represent CLI externally & internally, including: coordinating regional office needs and activity, serving as first point of contact, corresponding and welcoming event participant and presenters.
*Expected 35 hours per week at an average of 7.5 hrs./ day with a half an hour for lunch.
*The Project Coordinator will report directly to the Project Manager.
Qualifications Required
•Valid Driver's License, vehicle access and insurance
•Flexibility with standard work hours and willingness to travel
•Bachelor's Degree in related area (Business, Nonprofit Management, Communications, etc.) strongly preferred
•At least 1-year office experience
•Passion for excellent customer service
•Strong attention to detail
•Highly organized with the ability to manage multiple tasks and projects simultaneously
•Ability to prioritize tasks from different sources and communicate expectations and progress to stakeholders
•Ability to troubleshoot and react to changing needs/potential issues
•Ability to work independently and as part of a team
•Proficient with Microsoft Office and Internet
Qualifications preferred
•Ability to make connections and anticipate needs
•Ability to handle situations calmly and diplomatically
•Comfort with communicating ideas to management and escalating potential issues appropriately
•Solution-oriented thought process
•Nonprofit or event planning experience preferred
•Exposure to Salesforce or other database preferred
Children's Literacy Initiative is an Equal Opportunity Employer.
Classification: Non-Exempt
Location(s): Philadelphia
About Children's Literacy Initiative:
Children's Literacy Initiative (CLI)is a 501(c)(3) non-profit working with Pre-K through 5th grade teachers to improve early literacy instruction so that children become powerful readers, writers, and thinkers.
Our goal is to close the literacy achievement gap between disadvantaged children and their more affluent peers. CLI's proven theory of action shows that when teachers receive the right combination and intensity of training and coaching, they can become exemplary instructors who make an impact in helping children achieve. Our workshops and institutes build teachers' understanding of literacy as well as the art and science of teaching children how to read and write. By focusing on professional skills that improve over time and are not lost when administrations, buildings, or curricula change, CLI helps create a sustainable, district-wide culture of literacy that introduces students to the joys of reading, writing, and life-long learning.
Who We Are Looking For
CLI is seeking a Project Coordinator. This position will support services and events and requires the willingness to travel, if needed. It is a great opportunity to develop communication, organization, data and project delivery skill-sets, while enjoying the benefits and culture of an established and mission-driven nonprofit.
Responsibilities
The statements below describe the general scope of work performed in this role. Other duties may be assigned
•Provide administrative support to Operations team & Regional Manager, including: filing, making copies, answering main phone line, supply management, sending materials, calendar management, preparing expense reports, coordinating literacy material orders and special projects as requested.
•Maintain accurate project data, including: timely, accurate database updates, document management, entering contact and project details into Salesforce and checking for timesheet and invoice accuracy.
•Support for on & off-site events, including: arriving early/staying late to ensure successful start/completion, monitoring in-progress events and responding to presenter and participant needs, confirming participants, ordering/setting-up refreshments, distributing event materials and logistical information to attendees, accurately collecting and inputting event details into Salesforce, adding events to company calendar, managing event registration/participant check-in, booking event space and required technology, collecting and summarizing survey data and physical event set-up (arranging chairs, buffet tables, food orders, materials, etc.).
•Represent CLI externally & internally, including: coordinating regional office needs and activity, serving as first point of contact, corresponding and welcoming event participant and presenters.
*Expected 35 hours per week at an average of 7.5 hrs./ day with a half an hour for lunch.
*The Project Coordinator will report directly to the Project Manager.
Qualifications Required
•Valid Driver's License, vehicle access and insurance
•Flexibility with standard work hours and willingness to travel
•Bachelor's Degree in related area (Business, Nonprofit Management, Communications, etc.) strongly preferred
•At least 1-year office experience
•Passion for excellent customer service
•Strong attention to detail
•Highly organized with the ability to manage multiple tasks and projects simultaneously
•Ability to prioritize tasks from different sources and communicate expectations and progress to stakeholders
•Ability to troubleshoot and react to changing needs/potential issues
•Ability to work independently and as part of a team
•Proficient with Microsoft Office and Internet
Qualifications preferred
•Ability to make connections and anticipate needs
•Ability to handle situations calmly and diplomatically
•Comfort with communicating ideas to management and escalating potential issues appropriately
•Solution-oriented thought process
•Nonprofit or event planning experience preferred
•Exposure to Salesforce or other database preferred
Children's Literacy Initiative is an Equal Opportunity Employer.